September 14, 2009

Meeting of EMAA board of directors slated

East Missouri Action Agency

PARK HILLS -- The Board of Directors of East Missouri Action Agency, Inc. (EMAA) will meet at 7:00 p.m., Monday, September 21st at SMTS Facilities, 700 E. Highway 72, Fredericktown, Missouri. The meeting is open to anyone interested in attending.

The tentative agenda for the meeting:

Personnel/Equal Opportunity Committee Meeting: William Holly, Chairperson

Members: Roger Taber, Tammy Durbin, Donna Vogel, Terrylee Ponte, Patrick Mullins, Dennis Bradford

1. Proposed Approval of EMAA Board of Directors Election of Officers for Program Year 2009-2010(23)

2. Proposed Approval of EMAA Board of Directors Election of Executive Committee/Board Committee Assignments for Program Year 2009-2010 (24-26)

3. Proposed Seating of Newly Appointed Public Sector Representative of Washington County (27-28)

4. Proposed Seating of Low-Income Sector Representatives elected in July, 2009 for terms beginning October 1, 2009 for Bollinger, Iron, Madison, Perry and Ste. Genevieve Counties (29-34)

5. Proposed Seating of Private Sector Board Representatives for St. Francois, Cape Girardeau, Madison and Washington Counties for terms beginning October 1, 2009 (35-39)

6. Proposed Appointment of EMAA Board Representative to Annual MAC A Conference (40)

7. Personnel Actions for August, 2009 (41)

Finance Committee Meeting: Denis Moore, Chairperson

Members: Eddie Strauser, Garry Nelson, Jason Tilley, Diane Holzum, Robert Ray, Dustin Walker

1. Proposed Approval of Agency Budget for 2009-2010 (42)

2. Proposed Renewal of Contract for CPA Services (43)

3. Pay Card Issue Brief (44)

4. 457 Plan Committees (45-50)

5. Proposed Approval of Fraud Risk Assessment/Monitoring Policy (51-53)

6. Financial Summary Ending July, 2009 (54)

7. Travel Report for July, 2009 (55-56)

Program Committee Meeting: Dorothy Cox, Chairperson

Members: Gladys Edwards, Jerry Marquis, Vera Sterling, Cheryl Hayden, Diane Diebold

1. Proposed Approval to accept CSBG Planning Committee's recommendation on CSBG ARRA Activities (57)

2. Proposed Strategies for CSBG ARRA Activities (will be handed out at the Board meeting)

3. Consent Calendar Items A-D (4-5)

5:45 p.m. - Committee Meetings

6:15 p.m.-Dinner

7:00 p.m. - Full Board of Directors Meeting:

1. Roll Call, Call to Order and Introductions

2. Determination of Quorum

3. Review of Agenda (3-5)

4. Introduction of Staff and Visitors

5. Consideration of Minutes: 8-17-09 Board of Directors Regular Meeting Minutes (6-9)

Consideration of Minutes: September, 2009 Community Services Block Grant (CSBG) Planning Committee Meeting Minutes (will be handed out at the Board meeting)

6. Executive Director's Report (10-11)

7. Information Items:

A: Risk Assessment and Risk Mitigation Process for Fiscal Year 2009 CSBG ARRA Funds

(12-19)

B: Memorandum of Understanding between BJC Behavioral Health and EMAA (20-22)

8. Consent Calendar Items:

A. Proposed Acceptance of Dollar Help Contract: Missouri Energy Care will be offering contract renewals for participation in the Dollar Help program. This program is funded through donations made by customers of Laclede Gas Co. and its subsidiaries. Dollar Help funds are used to assist families with winter home heating crises. Families receiving Dollar Help must have applied for Energy Assistance and ECIP, if funds are available, in order to receive assistance through Dollar Help. We will receive approximately $60,000 in Dollar Help. (Program Committee)

B. Proposed Acceptance of Dollar More Contract: Ameren UE will be offering contract renewals for participation in the Dollar More program. This program is funded through donations made by customers of Ameren UE. Dollar More funds are used to assist families with home heating/cooling crises. (Program Committee)

C. Proposed Approval to continue Homeless Challenge Program: Approval to continue Homeless Challenge program is requested. The Homeless Challenge program is funded through the Missouri Department of Social Services. Total program award for FY08 will be approximately $17,260.00. This program assists EMAA in the service delivery of homeless programs to low- income individuals. (Program Committee)

D. Proposed acceptance of the LIHEAP Contract for the FY10 Program Year: Approval to accept the FY10 LIHEAP contract from the Missouri Department of Social Services is requested. We have not received the final contract; however, it is expected any day. This program begins October 1, 2009. This program has two components: ECIP that provides emergency heating and cooling assistance and the Energy Assistance program that provides an energy grant to income eligible participants whether or not they are in a crisis situation. This program is operated in all eight counties served by EMAA. (Program Committee)

9. Action on Committee Reports:

A. Personnel/Equal Opportunity Committee

B. Finance Committee

C. Program Committee

10. Report by Tammy Durbin, Board Liaison to Head Start Policy Council

11. Old Business:

A. Calendar of Future Board of Directors Decisions (58)

B. Schedule of Future Board Meetings for 2009 (59)

12. New Business:

13. Open Meeting - Comments

The agenda of this meeting includes a possible vote to close part of this meeting pursuant to RSMo. 610.021. RSMo. 610.021 provides that Boards may deal in closed meetings with matters that involve "legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys..." or "leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefore..." or "firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded..." A motion is needed to go into closed session. The purpose of the closed meeting is to be stated in the motion and recorded in the minutes.

14. Report from closed meeting and consideration of any further actions needed on matters discussed in closed meeting.

15. Adjournment

Note: Representatives of the news media may obtain copies of this notice or additional information regarding this meeting by contacting: William W. Bunch, CCAP; Executive Director; East Missouri Action Agency, Inc.; 403 Parkway Drive, P.O. Box 308, Park Hills, Missouri 63601; Telephone: (573) 431-5191, Fax: (573) 431-6773.